1. Introduction
Police Welfare Portal is a transparency and accountability platform for the Police Welfare Association. This Privacy Policy explains what information we collect, how we use it, how we protect it, and the rights available to you.
2. Contact for Data Protection
All privacy matters and requests should be directed to:
- Email: techguy268@gmail.com
- Phone/WhatsApp: +1 (268) 772-9888
This is the sole official Police Welfare Portal privacy contact.
3. Information We Collect
Police Welfare Portal only collects data necessary to deliver secure welfare services:
- Identity details: name, rank, badge/force number
- Account details: username, password hash, login timestamps
- Contact: phone and email (when provided)
- Requests & Forms: grant applications, advances, appointments
- Activity logs: approvals, submissions, system interactions
- Device & technical data: IP, device tokens for push notifications
- Uploads: photos or documents submitted through the system
4. How We Use Your Information
We use your information to:
- Verify identity and membership
- Process requests and provide services
- Maintain transparency and provide executive dashboards
- Protect accounts and enforce security policies
- Notify you about updates or decisions
- Generate required audit trails
- Comply with legal and organizational requirements
5. Data Security
We protect all personal data using:
- Encrypted communication (HTTPS/TLS)
- Secure storage and role-based access
- Tamper-proof audit logging
- Regular backups and monitoring
- Administrator access restrictions
Your data is never sold or shared outside authorized welfare executives unless legally required.
6. Data Sharing
Police Welfare Portal only shares data with:
- Authorized Police Welfare executives
- Auditors assigned to investigations
- Law enforcement or courts when legally mandated
No other third parties receive your personal information.
7. Your Rights
You may:
- Request access to your data
- Request corrections to inaccurate information
- Request clarification on how data is used
- Request deletion where allowed by law
- Object to misuse
All requests must be submitted to techguy268@gmail.com.
8. Data Retention
Data is kept only as long as needed for:
- Service delivery
- Audit, financial, or legal obligations
- Organizational policy requirements
After this period, data is securely deleted or anonymized.
9. Breach Notifications
If any data breach occurs that risks your rights, you will be notified promptly along with the proper authorities.
10. Policy Updates
This Privacy Policy may be updated. Continued use of Police Welfare Portal means you accept any updated terms.